What is DATABASICS?
**DATABASICS Time & Expense** All expenses. Any card. Total freedom. At **DATABASICS**, we started with a simple idea: together is better than separate especially when it comes to Time and Expense management. Our easy-to-use, all-in-one solution brings Timesheets and Expense Reporting together in one place, giving you the clarity, control, and flexibility you need to run your business efficiently. Built for mid- to large-sized organizations with distributed workforces, DATABASICS combines two world-class tracking systems into one powerful platform. The result? Streamlined processes, unified compliance, and total visibility across every project and department. With rapid implementation (go live in about a month), a user-friendly design, and seamless ERP integrations (including Sage Intacct, NetSuite, Microsoft Dynamics, and ADP), DATABASICS adapts to your organization—not the other way around. **Why DATABASICS** - All-in-One Efficiency: Manage Time and Expense in one place for total control and compliance. - Freedom to Choose: Use any credit card, any device, anywhere—with full visibility and reporting. - Seamless Integration: Connect effortlessly with your ERP, payroll, and HR systems. - Built for Compliance: DCAA, HIPAA, labor law, and per diem tracking—compliance comes standard. - Fast Implementation: Be fully deployed and configured in about 30 days. - Responsive Support: Customers describe us as “a joy to work with” and “one of the most responsive teams they’ve ever experienced.” From global nonprofits to government contractors, healthcare organizations, and professional services firms, DATABASICS helps teams save time, stay compliant, and get down to business faster.
Alternatives to DATABASICS
FreshBooksSpotlightAt FreshBooks, we build cloud-based accounting software designed around the needs of self-employed professionals, freelancers… Learn more about FreshBooks.
InlogikSpotlightInlogik is a leader in expense and transaction management systems. With over 20 years of experience in payments technology… Learn more about Inlogik.
CertifyCertify is a web-based travel, invoice, and expense management software provider for companies of every size. With Certify’s… Learn more about Certify.
DextReceipt Bank and Xavier are now Dext. And Dext is so much more. Dext accountants, bookkeepers and the businesses they advise… Learn more about Dext.
InterplX Expense ManagementInterplX is one of the leading online expense management solutions in the Travel and Entertainment (T&E) and Purchase Card… Learn more about InterplX Expense Management.
DivvySay goodbye to expense reports. No more out-of-pocket reimbursements or reporting deadlines. With Divvy, you’ll never have to… Learn more about Divvy.
Dash Card AppThe Dash Prepaid MasterCard is issued by Sunrise Banks, N.A., Member FDIC, pursuant to a license from MasterCard International… Learn more about Dash Card App.
Fetch Expense ReportingFetch was launched in August 2017 and has quickly become one of the most-used expense reporting solutions for small and midsize… Learn more about Fetch Expense Reporting.
Receipt-AIFounded in 2023, Receipt-AI specializes in streamlining receipt management for businesses and individuals. Features: Managing… Learn more about Receipt-AI.
ExpensePointExpensePoint is a cloud-based solution designed to help small to large businesses automate employee expense reporting. It… Learn more about ExpensePoint.
DATABASICS Reviews (60)
- ★★★★★28
- ★★★★★30
- ★★★★★1
- ★★★★★1
- ★★★★★0
Review Summary
Generated using AI from real user reviews
DATABASICS earns consistent praise for ease of use, responsive support, and customization capability, with only one clearly negative review among recent feedback.
Users repeatedly highlight how intuitive the interface is for both administrators and end users, requiring minimal training to get productive. The mobile app for expense and time entry is frequently mentioned as a practical strength. Beyond core functionality, what sets DATABASICS apart in users' eyes is the support team's speed and attentiveness—multiple reviews note same-day responses to help tickets and willingness to work through implementation and configuration challenges. Customization emerges as a major differentiator; users with non-standard processes or complex accounting structures report the vendor adapts the software to fit their needs rather than forcing them into preset workflows.
A few users note friction points. One flagged that reporting can be unintuitive and another mentioned unintended deactivation of policies when editing related admin areas. One reviewer gave a mixed assessment, praising customization and support but calling the reporting tool "a bit hard to use." These concerns, however, appear isolated and don't dent overall satisfaction.
The product appears strongest for mid-to-large organizations with complex or non-standard expense, time, and leave management requirements. Long-term customers (some with 10+ years tenure) report sustained value and ongoing product improvement.
★★★★★
Wednesday, August 23, 2017
“We are very please with it. It is very straight-forward…”
We are very please with it. It is very straight-forward and easy to use and meets our company needs.
★★★★★
Tuesday, August 15, 2017
“It's an advance system and accommodated what were looking for…”
It's an advance system and accommodated what were looking for even though it was not Purchase Card system.Customer rep helped us made this system function as we expected it to work. From the start, he took the time to sit down with the team to understand our project needs. We understand this is common for implementations but what stood out what his willingness to understand the intricacies of our program and mutually work to develop solutions that work for us (and not just implement solutions that other companies have used).
★★★★★
Tuesday, June 27, 2017
“The ease in the creation, approval(s) of the TA (Travel…”
The ease in the creation, approval(s) of the TA (Travel Authorization) including the travel advance option. Along with ease in the creation, approval, and payment of Expense Reports. It is extremely helpful that American Express provides a daily data feed with the employee's AMEX charges along with the currency exchanges for the International expenses.
★★★★★
Wednesday, June 21, 2017
“The product is easy to use and administer and the…”
The product is easy to use and administer and the functionality has come a long way since we started using DATABASICS. They are constantly improving their software and their procedure documentation. They are always willing to help us deal with situations or new configuration requests, coming up with solutions or adding them as a future enhancements. I love working with their employees, they are always willing to listing and meet with me to discuss items. DATABASICS started to provide webinars so that you can learn new things about the software as well as using them as a refresher.
★★★★★
Tuesday, June 13, 2017
“I like most: 1. Customer Support through the Databasics support…”
I like most: 1. Customer Support through the Databasics support website/portal 2. Application stability - little to no downtime 3. Application functionality 4. Ease of administration 5. End user experience We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment. The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition. We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.
★★★★★
Tuesday, June 13, 2017
“Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is…”
Integration with Microsoft Dynamics/Solomon Project Controller and Financial Accounting is seamless and easy to manage
★★★★★
Monday, June 12, 2017
“Leave Management has been such a great add for our…”
Leave Management has been such a great add for our company. It allows each employee to see how much PTO they accumulate per pay period, how much they used and when they would max out. It makes each employee responsible for managing their own PTO. We can customize it to our needs. We have different accrual rates for length of service, as well as exceptions to the rule. Set them up once, assign them to the employee and it all works! Customer support is amazing and responds very quickly when you need assistance.
★★★★★
Monday, June 12, 2017
“I like that we can customize it to our needs.…”
I like that we can customize it to our needs. We have different time "exceptions" and once we set up the rules/guidelines, it's all set and ready to go and works for each employee. If something doesn't work, it tells you why. Saving billing lines to your "Favorites" and the copy/paste function helps save time in future time sheets.
★★★★★
Friday, June 9, 2017
“The software is user friendly. We are able to train…”
The software is user friendly. We are able to train managers within an hour on how to use DB. Being able to adjust a report before reimbursing is a breeze and the validation makes it much easier to keep up with per diem for our managers.
★★★★★
Friday, June 9, 2017
“The software is easy to manage and setup. It is…”
The software is easy to manage and setup. It is easy for the users to use. Mostly the Customer Support team is excellent in assisting when you have a problem. Individuals goes out of his way to get you a quick response to any problem or question you may have. It is great to have that kind of support behind you.
