When I Work

When I Work

100 Reviews

What is When I Work?

When I Work is the easiest way for businesses to schedule and communicate with their hourly employees. Sign up for free and start scheduling today.

Put the schedule and time clock in everyone's pocket. Schedule on-the-go with free apps for iPhone and Android. Save yourself time and money with simple employee scheduling tools. When I Work is helping schedule over 2,000,000 people around the world. Thousands of businesses signup to use When I Work every week. Premium features pricing starts at $1.50/user/month.

Serchen Index

92.00
129
Employees
2,260
Subscribers
15K
Followers
83K
Likes

When I Work Key Features

Employee scheduling and attendance

Instant schedule updates

Reduce no-shows

Easy schedule changes

Time clock & scheduling apps

Payroll integrations

What is When I Work?


When I Work Product Details

Spend More Time Growing Your Business

  • Save an average of 8 hours per week on employee scheduling and attendance.
  • Spend more time working to grow your business and less time fighting fires.

Increase Employee Accountability

  • Send employees instant updates so they never have to ask when they work.
  • Reduce employee no-shows and improve accountability across your team by 25%

Handle Changes with Ease

  • Never worry about keeping track of random time-off and shift change requests.
  • Stop rebuilding schedules by reviewing and approving employee requests in real-time.

When I Work Support & Customer Service

Over 100,000 Happy Workplaces Worldwide You're in good company! Over half a million people in over 50 countries rely on When I Work for employee scheduling, time clock and communication.

When I Work offers unmatched customer support, with our knowledgable support staff available to provide prompt assistance.


When I Work Pricing

When I Work is forever for up to 75 users. Premium features are available starting at $1.50 per user per month.


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When I Work Reviews

5.0

Excellent!

100 Reviews

Last reviewed on
15 November 2019

What do you think?

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Friday, November 8, 2019

My overall experience is great I love the fact you can request time off and sway hours with your fellow employees.

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Thursday, October 31, 2019

I used it for 2 years at a gas station, it's simple and easy to use.

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Wednesday, October 30, 2019

It's a great app that helps you know when you are scheduled to work, ie the name of the app!

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Friday, October 25, 2019

Overall, it has been a wonderful experience with this software.

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Thursday, October 24, 2019

The overall experience using this has really saved me time and aggravation.

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Thursday, October 17, 2019

Schedule employees and tracking their time is breeze

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Tuesday, October 15, 2019

This has made life a great deal easier. Would highly recommend.

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Tuesday, October 15, 2019

So far, this is a very functional app and an added bonus in the work setting.

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Monday, October 7, 2019

We love the product and will continue to implement it in our daily routine

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Monday, October 7, 2019

A simple and effective team organising tool that is especially useful in a workplace where scheduling all activities, such as shifts and breaks, is very important and where a simple calendar is not enough. When I work offers easy shift scheduling, efficient way of swapping shifts between the employees, requesting time off, and communicating with a whole team through the chat.

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Sunday, October 6, 2019

I used it in the past to check my work schedule at a previous job. It was a great app and easy to use.

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Thursday, September 26, 2019

When I Work holds my staff accountable, there can no longer be an excuse for not being aware of scheduling when the schedule is right in the hands of all of my staff!

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Wednesday, September 25, 2019

Everything is really great and seamless with this product. I like that I can easily track all of my gigs in one place.

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Tuesday, September 24, 2019

I love the fact that I can schedule on the go. My company uses it for our Call Center Care Managers and Care Coordinators. No one has complained about it yet! Needless to say we are VERY happy!

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Wednesday, September 11, 2019

Love it! Been using When I work for over 4 years and wouldn't have it any other way!

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Wednesday, September 11, 2019

Overall, once you get it set up, it is a complete breeze and works well.

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Wednesday, September 11, 2019

We switched from time tracker software and it has been a seamless switch.

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Tuesday, September 10, 2019

Integrates well with other programs, but doesn't really do anything special/new.

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Tuesday, September 10, 2019

Easy interface, would highly recommend for companies with many part time employees

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Tuesday, September 10, 2019

I love how it synchronizes with i phone and other smart phone devices.

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Monday, September 9, 2019

I really think it is user-friendly.

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Thursday, September 5, 2019

I AM THOROUGHLY PLEASED WITH THIS SOFTWARE! I WAS LOOKING FOR A SOLUTION TO HAVING TO HIRE A SHIFT/GENERAL MANAGER AS I AM A VERY SMALL BUSINESS AND THIS SOFTWARE MADE THAT VERY EASY! I AM ABLE TO CHAT WITH MY EMPLOYEES WHEN LATE, HAVE THEM SWITCH THEIR OWN SHIFTS AMONGST EACH OTHER WITHOUT FORMAL APPROVAL, AND ALSO APPROVE/DENY TIME OFF ALL IN THE SAME AREA/PLATFORM! I KNOW THERE ARE MANY OTHER PLATFORMS LIKE THIS ONE (I'VE TRIED SEVERAL) BUT THIS ONE TAKES THE CAKE!

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Saturday, August 31, 2019

I highly recommended when I work as goto all in one solution. It's very easy and anyone with minimum knowledge can use it without any problem.

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Wednesday, August 28, 2019

Work organization, time management, and the ability to keep up with the hours I worked allowed for me to better anticipate how much I would get paid every two weeks so that I could divide my payments amongst my bills and miscellaneous items.

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Wednesday, August 28, 2019

Nice to use on you phone and on computer. It's so simple and easy to use.

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Tuesday, August 27, 2019

I am able to see when I am scheduled, how many hours I have worked total and can clock in and out.

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Thursday, August 22, 2019

When I Work offers a seamless way to integrate employee scheduling into the workplace.

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Wednesday, August 7, 2019

We previously just used a spreadsheet for this, without as much participation. When we started using When I Work, people took it more seriously knowing there was a system in place.

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Tuesday, August 6, 2019

When I work makes it fast and easy to create a schedule. It's also nice even if you aren't the one creating the schedule, because you can see when everyone else works if you need to have a shift covered or are just wondering who works with you.

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Tuesday, August 6, 2019

The scheduler is super easy to use, you can copy and paste an entire schedule, or have a repeating shift for an employee. It cuts down on my scheduling time and I like that people can view coworkers schedules so they know who to reach out to when they need a shift covered.

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Tuesday, August 6, 2019

WIW is extremely helpful to us at our company because we spend the majority of our day scheduling employees for various events that we run every week. Creating a schedule and assigning employees to it is super simple, as well as keeping a database and logging hours for our employees on site. It's all very user friendly and easy to use/look at. Their customer service team is always there to help and are super friendly. We have had many people who have been added to this platform, and have had no problem learning how to use it. It has been really great for us and helps us run smoothly. They have also been actively engaged with us to help us find solutions to the improvements we have requested.

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Friday, July 26, 2019

I would recommend all companies use this software it's honestly the best thing that my job has used for scheduling (granted we use to use a calendar before)

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Friday, July 26, 2019

My overall experience has been wonderful! Scheduling is simple, verification of receiving a schedule is amazing and less miscommunication is great! I absolutely love this software!

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Thursday, July 25, 2019

I've been using this software for 5 years, first as an employee then as an employer. Ease of use for both parties is fantastic and it's well worth paying for to save the time. When I change places of business, if I have a choice, I will choose When I Work again and again.

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Saturday, July 20, 2019

A great product worth using for small or big businesses.

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Tuesday, July 16, 2019

Overall i've had a great experience getting use to using this scheduling tool!

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Tuesday, July 16, 2019

It does what we need it to do easily.

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Tuesday, July 16, 2019

Great

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Monday, July 15, 2019

It's been great!

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Monday, July 15, 2019

It has definitely saved time with all scheduling needs.

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Wednesday, June 26, 2019

Overall this is a great program we use daily!

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Friday, June 14, 2019

I'm very glad I have this software. It definitely is an asset to my company.

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Thursday, June 6, 2019

WhenIWork has allowed me to have peace of mind knowing the my employees have the schedule and have confirmed it on their end. The work chat has been a great feature to reach all my employees without having a sit down meeting every time something comes up.

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Wednesday, June 5, 2019

I appreciate that all my staff can enter individual preference and their availability. This save me time in pulling all the details together. My staff appreciates getting schedules on their phone and can easily communicate with me and each other. Clocking in and out is also very easy.

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Wednesday, June 5, 2019

No problems

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Wednesday, June 5, 2019

Well for one I don't use any paper for the schedule before I would draft few schedules on paper before using the app eliminates that waste. I haven't change my scheduling method for over 2 years now and it's been great haven't had not one of my employees miss a day because of app problems or schedules didn't make it to the employees.i would highly recommend for a business owner or manager on a budget and needs the conveniency of today technology.

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Tuesday, June 4, 2019

I have cut my time in half that I used to spend on preparing my staffs schedule by using this program.

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Tuesday, June 4, 2019

We have had a great experience with When I Work. It's easy to use for everyone.

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Tuesday, June 4, 2019

Great! When swiched from another schedule planner, our life became easier :)

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Tuesday, June 4, 2019

I always try to work as efficiently as possible and this allows me to do that while scheduling our employees. It is a great app for time management.

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Tuesday, June 4, 2019

Online, easy to change. Employees love it

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Tuesday, June 4, 2019

Makes the scheduling process painless for everyone!

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Tuesday, June 4, 2019

I love the customer service, leadership and ease of use.

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Tuesday, June 4, 2019

Great communication tool.

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Tuesday, June 4, 2019

We've been using the software for 2 years now and enjoy the ease of use. We can have multiple managers adjust the schedule instead of just one person, and we enjoy that our employees can see their schedule in advance. We also love that we can schedule a month in advance and not release it until we are ready.

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Tuesday, June 4, 2019

This has been a giant time saver for us.

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Tuesday, June 4, 2019

As a business that relies on high school labor, and some workers with legal issues, schedules are always in flux - practice this night, court date that day, etc. WhenIWork allows me to put the responsibility on my employees to fill in their needs as things come up - WITHOUT cluttering my already packed desk with notes and stickies that can easily be lost.
I've been using WhenIWork for 7 years now - it's made my scheduling responsibilities so easy. And the format - my employees are so into technology, making it a great fit!!

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Tuesday, June 4, 2019

When I work app has made it extremely easy for me to keep in contact with my employees as well as they to each other.. they can request off.. they can request schedule change, see who is working with them.. and check their schedule easily.

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Tuesday, June 4, 2019

Prior to using wheniwork, scheduling consumed at least 10 hours per week, plus time dealing with PTO requests, shift swaps, and time changes. Now that all of my schedules are set on repeat the schedule just makes itself. Employees love it too because they can access their schedule on their mobile phone. Dropping, swapping, and editing shifts is really easy.

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Thursday, May 30, 2019

When I Work is simple to use and navigate. The paid features aren't worth it for my program and are costly.

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Tuesday, May 28, 2019

The customer service was fantastic. May consider implementing again in the future when whole team is ready to be trained for install.

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Sunday, May 26, 2019

For small to medium team it is just perfect time scheduling application. I am just using it solo.

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Wednesday, May 22, 2019

Great system for scheduling people. Easy dividers between positions. Easy scheduling.

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Tuesday, May 21, 2019

We are a 24/7 agency so our schedule changes often. Having a web-based scheduling solution makes it easy to make changes on the fly.

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Tuesday, May 21, 2019

We are saving time, money, and running more efficiently by using this app.

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Monday, May 20, 2019

Love this app and would recommend it to any small or larger business with multiple departments. I do feel it can work well for smaller businesses as well since the pricing is based by the number of users.

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Monday, May 20, 2019

So far so good!

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Monday, May 20, 2019

We were using an Excel spreadsheet for scheduling for years; it was becoming unwieldy. We also had employees frequently misreading their schedules and arriving at the wrong time or to the wrong place. WiW is much easier to manage than the Excel schedule, and by using text alerts our employees make far fewer errors in viewing their schedules.

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Thursday, May 16, 2019

When I work eliminates all the shift swapping without approval, and gets rid of the paper requests off for day off requests that get lost etc.

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Friday, May 10, 2019

When I needed to make adjustments and was could not get to my computer, the ease of using my phone with the app was so helpful! I would recommend this software to others!

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Thursday, May 9, 2019

The app allows me to quickly approve requests and make changes to schedules.

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Wednesday, May 8, 2019

Schedule 30 to 40 shows a month across 12 performers is a lot to keep track of. WIW allows me to quickly assign performers to shows. The Notification to the Performers is great and the Reminder 2 hours or so before the Show is excellent...

At one point we were doing shows every weekend and were using the OPEN opportunity. I would publish the date and time the opens would be published. Performers would be able to pick the show they wanted based on thier schedule. Being able too publish OPEN shifts in 1 push was very easy to do. I would fill an entire month of shows in about 15 minutes ... VERY efficient.

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Tuesday, May 7, 2019

Scheduling is a BREEZE!! You just have to try it yourself. There are way too many features that simplify my work load to list. All I know is that my business runs smooth as heck because of WhenIWork.

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Tuesday, May 7, 2019

We are a four doctor veterinary practice and had been searching for a while for a scheduling program to handle our growing staff. When I Work was easily customized to accommodate appointments, surgery, grooming, meetings, and all the other things our 20 staff do in a day.

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Tuesday, May 7, 2019

Time saving

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Tuesday, May 7, 2019

Since starting to use the wheniwork app I have saved countless hours on employee schedules.

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Tuesday, May 7, 2019

Reliable, much easier to print from a few years ago, and aside from having to be very careful where you click when making adjustments on the schedule, good software.

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Saturday, April 27, 2019

I would recommend this application to everyone.

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Friday, April 26, 2019

I like that it makes it easy to share employees with other offices I own, without scheduling them to be in two places at once.

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Friday, April 19, 2019

This ap solves a lot of communication issues with my staff. I love the group chat and the way staff can see open shifts. It saves me hours of time with scheduling and helps with consistency. It also helps to avoid a lot of confusion because all staff can see both locations.

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Thursday, April 18, 2019

I love WIW. The price is amazing for all functionality it provides.

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Wednesday, April 17, 2019

We are utilizing WhenIWork to schedule our on-call staff across several branches. It made it easy to see availability of on-call staff and whether they are "booked" to work at the particular site making it possible for Branch Directors to call in an available employee.

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Wednesday, April 17, 2019

I will never go back to the old way. When I Work has revolutionized my work day.

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Wednesday, April 17, 2019

Great program, user friendly for both administrators and end users

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Wednesday, April 17, 2019

When I work has saved a tremendous amount of time at completing monthly schedules. Our work time with schedules became way more minimized once this system was put into place.

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Sunday, April 7, 2019

Overall this is a great, cost affective solution for staff and shift management, time tracking, and payroll. I highly recommend this for small food service businesses.

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Saturday, April 6, 2019

Scheduling and figuring out when you're available and unavailable.

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Saturday, April 6, 2019

Overall, When I Work is a great tool that allows multiple people all with different availabilities to be easily scheduled. Love that there is an app for both iPhone and Android users so none of our staff have any issues with trying to use it. Super easy to navigate and haven't had any issues in the years we've been using When I Work.

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Sunday, March 31, 2019

We used When I Work as a short-term solution for something that was outside our normal scope, and were thankful for a boxed solution we could use right away that was obviously developed with our kind of problem in mind. It did what we needed it to do, and the only reason we stopped using it was because the event was over and we don't really need that kind of platform in our daily workflow.

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Thursday, March 21, 2019

I find it easy not to have to call in for your schedule or worry to collect it if you're off days at a time. It brings a convenience and ease to scheduling that I believe every company should be using this product such as this.

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Wednesday, March 20, 2019

It has been very helpful with knowing exactly when my shifts start and end, as well as updates when I log into the app to my schedule. Overall, I would recommend this product to any business.

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Wednesday, March 13, 2019

I recommend this app for all businesses that have employees with all sorts of different availability, lots of part-time positions, and/or a rotating schedule (retail, customer service, etc.)

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Wednesday, March 13, 2019

Our Company has enjoyed using When I Work and don't plan on veering from it anytime soon!

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Tuesday, March 12, 2019

Keeps employees from clocking in early on shifts, helps me manage time, helps me see what rooms employees are scheduled.

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Thursday, March 7, 2019

I used it every day to check my schedule, clock in and out.
I can't tell you how many times I thought I was off but because this app has notifications and emails I didn't miss a shift.

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Thursday, February 28, 2019

We love the ease of communication with this software. Work Chat is a HUGE benefit for us. Many of our employees check this feature better than checking their emails! We also love the "copy and paste" feature. We are able to copy the current week's schedule and then paste it to the next week. Then we make minor adjustments to the schedule, save and publish to all employees with a click of a button. Then scheduling is DONE!

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Tuesday, February 26, 2019

Scheduling, time management, attrition.

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Friday, February 22, 2019

Great

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Thursday, May 15, 2014

WIW allows me to be very flexible in scheduling my team. The more flexible I can be for them, the more they enjoy their life in and outside of work. They bring that joy with them into the workplace, increasing the morale of the whole team. Without a program like WIW, that flexibility would be nearly impossible.

3 of 4 people found this review helpful.
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