Project Management Software

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What is Online Project Management Software?

Online Project Management Software covers a wide variety of different types of software for handling project management duties. These include scheduling tools, budget management, communication tools and collaboration to name but a few. These tools make running and managing complex projects a much simpler task. The Project Management Software here is offered under the SaaS (Software as a Service) model, meaning that the software is web based, hosted on the Cloud and can be accessed when needed through a client or web browser. If you’re looking for similar online software like Project Management Software, consider our Collaboration or ERP Software categories.

Read more about Project Management Tools on our blog
Wrike

Project Management Software


Wrike is an online collaboration and project management software bringing together centralized task management and social collaboration features into one real-time workspace. It connects tasks, discussions, and emails to your actual project plan. You get an up-to-date.. Learn more about Wrike.



Serchen Index
97.45
976 Employees
9,030 Subscribers
14K Followers
22K Likes
Smartsheet

Project Management Software


Smartsheet.com, a leading Software as a Service (SaaS) company, offers an enterprise-ready cloud app for work management and collaboration. Its intuitive spreadsheet-like interface, coupled with file sharing and work automation features have proven it a “must-have”.. Learn more about Smartsheet.



Serchen Index
97.17
1,709 Employees
28K Subscribers
22K Followers
28K Likes
Workfront

Project Management Software


Workfront is the leader in enterprise work management. Workfront connects strategy to delivery, integrating people and data across the enterprise, and manages work from start to finish for the delivery of measurable outcomes, all in one collaborative platform. At every.. Learn more about Workfront.



Serchen Index
94.56
1,181 Employees
2,230 Subscribers
7,261 Followers
5,417 Likes
Asana

Project Management Software


Asana helps teams organize and manage all of their work, from small projects to strategic initiatives. Headquartered in San Francisco, CA, Asana has more than 70,000 paying organizations and millions of free organizations across 190 countries. Global customers such as.. Learn more about Asana.



Serchen Index
94.00
1,085 Employees
25K Subscribers
125K Followers
272K Likes
Mavenlink

Project Management Software


Mavenlink delivers cloud-based software and services that transform how businesses do work with distributed teams, contractors, and clients. Mavenlink enables organizations of any size to successfully manage and scale their people, projects, and profits. Consulting.. Learn more about Mavenlink.



Serchen Index
90.00
409 Employees
N/A Subscribers
7,354 Followers
18K Likes
Teamwork

Project Management Software


Teamwork is the best of both worlds: easy-to-use, flexible, and feature-rich. At last, easy-to-use project management software that you won’t outgrow. Basic project management tools can’t meet your needs as you scale. Enterprise software is expensive and difficult to.. Learn more about Teamwork.



Serchen Index
86.00
393 Employees
8,080 Subscribers
12K Followers
24K Likes
Trello

Project Management Software


Trello lets you work more collaboratively and get more done. Trello’s boards, lists, and cards enable you to organize and prioritize your projects in a fun, flexible, and rewarding way. Work with any team Whether it’s for work, a side project or even the next.. Learn more about Trello.



Serchen Index
82.00
88 Employees
25K Subscribers
188K Followers
127K Likes
Clarizen

Project Management Software


We founded Clarizen in 2006 to solve one major problem – the way most companies work is broken. First we build work groups, and then we engage in conversations, which might involve dozens of meetings, hundreds of emails and innumerable posts on social discussion.. Learn more about Clarizen.



Serchen Index
79.20
225 Employees
838 Subscribers
2,695 Followers
3,550 Likes
ProWorkflow

Project Management Software


ProWorkflow was created in 2002, back then our focus was to develop a solution that supported our internal workflow and communication needs. Rapid early sales indicated that other companies found the tool helpful in their day to day activities. The team then worked.. Learn more about ProWorkflow.



Serchen Index
78.62
20 Employees
N/A Subscribers
2,143 Followers
5,669 Likes
Celoxis

Project Management Software


Celoxis is an enterprise-class, all-in-one project portfolio management platform. With over 2800+ customers, Celoxis is among the top 3 best online project management software. It is one of the few tools that is available on-premise or via the cloud. Since 2001,.. Learn more about Celoxis.



Serchen Index
75.73
37 Employees
214 Subscribers
21K Followers
495 Likes
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Written by Zoe Stimpson on 15 February 2021

If you have ever headed up a project, you know how hard it can be to keep more than one person on the same schedule. For that matter, it can be hard enough keeping one person on schedule! So how do you do it?

Scheduling and completing a project becomes even more complicated when the team working on it is scattered across the country, across time zones, or even around the world. Even assuming everyone does their task on time and in order, it can be nearly impossible to remember who was in charge of what, and when everything was due.

So, how should you keep a project on a schedule? Here are eight crucial steps:

  1. Stay connected
    Use email, instant message, Zoom calls - whatever works best for your team. Stay connected. Just as if you were in an office, your team needs to get along with each other and talk to each other. While you can’t schedule a Friday night drinks out, you can say good morning to each other and check up on them. Try to build a sense of teamwork; even little things to stay connected can help a great deal.

  2. Know your team
    Part of staying connected is knowing your team. As the project leader, you should know who works fast and who lags behind. Give out projects in light of each person’s strengths and weaknesses. Your team will have a wide range of skills and proficiencies and by catering to them, you can build up not just the individuals on your team, but the whole team itself.

  3. Discuss projects before they launch
    Don’t throw projects spontaneously at your team and hope they figure things out and complete it in the deadline you’ve set up for them. Talk about a project before it’s assigned to determine who is best situated to handle each part. Discuss projected due dates and feasibility. If you’ve established a good sense of connection with your team, this round of discussions should feel natural and organic.

  4. Use the right tools
    Don’t rely on email and Google Docs or sheets to keep a project moving. Find the right project management software that works for your entire team and use it. Today’s software offer a wide range of options for personalization, with specific tools for every aspect of a given project. Using a central piece of software will also help keep everyone on the same page and working together; increased visibility options will allow everyone to see where a project stands.

    We've put together a comprehensive list of over 300 project management software companies designed to meet any need.

    If you're pushed for time, here's a simple list of some of the most popular project management software companies of 2020 (clicking on the name will take you to a page with more information on each of them)

  5. Celebrate Milestones
    Even the little ones. If your team isn’t used to working remotely, celebrating the little milestones is especially important. It’s up to you and your team to determine what milestones are worth celebrating and how you’ll celebrate them, but even delivering a small project on time can be a big deal, useful for boosting morale and encouraging a good performance on the next project.

  6. Look for red flags
    You know your team best and you should know your project, but you also need to be prepared for mistakes and issues. Despite your best laid plans, nothing is going to go perfectly, and you can’t prepare for every single little error that may crop up. You have to find the perfect medium between trusting your team and looking for potential red flags without being too control-obsessed.

    Choose the best project management software for your use case; set up your project well, prepare your team, then trust them and trust the process. Just be prepared to handle issues when they come up.

  7. Have a contingency plan
    Not every project can be completed by the deadline, even with the best laid plans. Use a double-deadline system, and understand who can step in to complete a particular aspect of the project if someone becomes sick or unable to work. You won’t be able to plan for every contingency, but staying on top of the details will help you be better prepared.

  8. Set realistic goals
    Project management isn’t just about managing the details of a project, but about managing all the people involved in the project. Give actionable tips to your workers, set realistic deadlines, and expect them to deliver. Manage your client’s expectations, making sure they’re aware of any difficulties that arise with the project. Encourage everyone along the way and set goals that fit the project and the team.

Keeping your project and your team on schedule requires the right tools and the right mindset. Not everyone works at the same pace and if you have remote workers, there may be other circumstances that prevent them from working the same way as they would in an office. That doesn’t mean that projects can’t be completed in a timely manner, but it does mean that projects need a bit of different encouragement to ensure it’s done in time. Project management isn’t just about the project, but about the people. Putting them first will help every project flow more smoothly.

Written by Lee Brant on 10 January 2021

How do you keep track of your projects? Is it email and handwritten calendar scribbles? Maybe it’s through a spreadsheet, but people keep forgetting to update what they’ve done. Without a consistent group of tools, keeping your creative agency projects on track will be difficult and time-consuming.

With that in mind, here’s a list of some of the best creative agency project management tools to keep your projects on track and help everyone stay organized.

Hive
If you’re looking for something that the biggest companies out there use, look no further than Hive. From Starbucks to Google, Hive has some massive companies using its tools. Hive offers project layouts that are flexible, so you can customize it to your specifications. It also keeps the projects all contained; email, group messaging, and more are integrated with Hive. The opportunity for flexibility allows your team to decide what works best for them and to stick with it.

Liquid Planner
Liquid Planner allows you to better determine when a project will be completed, based on estimates and best and worst case scenarios. It’s not flashy like some of the other tools on this list, but it is efficient and offers some unique approaches that can help you complete tasks on time. Liquid Planner lets you schedule tasks based on priority, and even to allow members of one project to see status reports from another project. That flexibility allows you and your team to work more efficiently.

BrightPod
With an eye-catching design, Bright Pod appeals to those with a creative streak. Your tasks and lists are set up on virtual sticky notes that can be rearranged as the project changes. That visualization and the unique set-up of Bright Pod allows you to ensure everything is going smoothly. You can view your workflow as a project-based workflow, and as individuals, allowing you to focus on both the big and small pictures.

Workflow Max
If you’re looking to manage your projects as well as track finances, Workflow Max is for you. It helps you better keep track of expenses, project inefficiency, and profitability. This is best suited for people looking for a bit more control of the money going into a particular project. Workflow Max offers moderate customization but excellent record-keeping.

Workamajig
With a catchy name and an integrated communication system, Workamajig offers creatives the opportunity to talk to each other and stay on track while completing their projects in time. It is also designed for larger and smaller companies, and while some larger, more well-known companies use it, smaller companies also swear by the tools and project management that it offers. With improved visibility over all projects, Workamagig allows teams to stay connected and ensure projects are completed as needed.

Asana
Are you looking to efficiently track your projects from beginning to end? If so, Asana offers visibility for all projects at all stages. Your team can see what stage each project is currently at with a glance, and Asana’s colourful calendar will help you keep track of current progress. Assigning projects to team members is super easy, making Asana a simple and free way to keep your creative projects moving and completed in a timely manner.

Celoxis
This comprehensive platform caters to creatives who need help with customer service as well as project management. Adaptable, with a wide range of software tools, Celoxis supplies workers with a powerful dashboard with interactive data charts, real-time project trajectories, and more. Even remote teams gain the opportunity to work together on a single platform.

Project management, especially with remote teams, can be a complicated matter. Today’s project management tools provide ways to make that process easier. Finding the right one for you can be tricky, but once you find one and master it you will see a huge increase in your output. Gone are the days of keeping track of projects through email and hoping a message didn’t slip through the cracks. Today’s world offers teams all-in-one programs designed to work with you and for you to better increase productivity.

Written by Zoe Stimpson on 09 January 2021

Project management software is for people with problems. What problems? Problems managing projects, of course! That means problems keeping track of assigned tasks, or of jobs that are under reviews. Or even problems remembering who you assigned a task to in the first place! If you run a small business, manage a team, or even freelance with numerous projects ongoing at once, you probably know the feeling of getting a little overwhelmed by all the details. Even if you’re not a business owner, but just a person in charge of a single project, it can be easy to lose track of what’s happening.

People have always had problems organizing projects, so most people have resorted to their own little methods to help out. You might be a post-it note person, always jotting notes and slapping pieces of paper on a whiteboard - or even all around the house. Or you might be a bit old-fashioned and prefer to make a list of projects with pen-and-paper.

Adding to the whole mess is the Internet itself. Managing details is not a new problem, but the Internet certainly highlights how hard it can be to keep track of everything. If you’ve run a project online, you’ll know full well how confusing the process can be. Emails get lost; contact numbers misplaced; workers on the same team neglecting to inform a different team; message replies getting sent to the wrong people; and of course, simply forgetting who was assigned what task.

That’s where project management software comes in.

Project management programs streamline everything. No more forgetting who you put in charge - just look at the assigned tasks and see. No missed deadlines; set deadlines and reminders for specific tasks and people. Project management software offers the best parts of all the old methods, from pen-and-paper to post-its.

We’ll discuss some of the best features of project management tools, along with the benefits they provide and the challenges they pose. We’ll also cover common features for project management software, including how they are typically priced, what problems they are intended to solve, and common ways that people misuse them.

Pricing and delivery

Today the majority of software companies have adopted what is known as the SaaS pricing model. SaaS stands for Software as a Service and refers to cloud-based software that is sold on a monthly license basis. The days of installing software on each of your company machines and needing an IT manager are long gone. Now you access the software you need via a normal web browser.

The software is updated automatically as part of your monthly license, and your data is stored safely in the cloud. Pricing models vary from each provider, depending on features and levels of service, but as a rule, one of the largest benefits of SaaS is that you only pay for what you use. Your software costs are directly in line with your team size.

You’ll find that most SaaS programs, like Wrike or Asana, offer a number of pricing plans. Some are aimed at solo users and entrepreneurs, while others will be targeted more for corporate accounts. The price range for these programs varies; if you want to manage your own personal project better, Trello offers a basic version for free, with no expiration. If you need group access for your small team or business, you have to move to a more expensive plan, but one with better collaborative support.

In a nutshell, that’s the basic PGMT SaaS model - not a one-size-fits-all idea, but software that comes in a variety of packages. That flexibility can be incredibly helpful for users just starting with a PGMT tool; you could actually try several PGMT options without a large initial adjustment. You can be confident that what you're going to discover here about project management tools is going to require an investment of your time, not money.

Problems to be solved

While no two project management solutions are the same, all of them are geared towards solving some of the same issues. Here are a few of the most crucial ones.

Capturing and organizing

The author David Allen describes a principle known as the GTD (Getting Things Done) Principle. He argues that the very first steps in increasing productivity are to capture and organize the tasks in our head. Why is the capture-and-organize idea so important? Without it, our brains struggle to ever get an idea off the ground. Your mind simply bounces from pending task to pending task, unable to focus on anything fully until it has successfully captured a task and organized into a recognizable workflow. The idea isn’t as complicated as it sounds. Anyone who has experienced their mind racing in bed at night, unable to “turn off,” has experienced something similar. That’s why many people keep a piece of paper and pen by the bed; they can capture those racing thoughts and organize them on the paper - and usually get back to sleep quickly afterward. A good project management tool helps declutter your mind, but more importantly it helps organize your thoughts and turn them into action. Don’t use scattered notes around your desk, post-its on your monitor, or even emailing yourself messages with “DO THIS” in the subject line. Instead, use your project management software to organize everything.
Capturing ideas and arranging tasks isn’t something that only happens during office hours, so we also recommend software with a strong mobile app that works alongside the desktop version. Everyone’s “capture and organize” habits will work a little differently, so don’t be afraid to buy a waterproof phone for the shower if that works best for you! After you’ve captured the ideas, organize them in one central location (the software you’ve chosen). How you organize them depends partly on you and partly on the project management software you choose. Notice that some tools, like Asana and Trello, actually try to visually capture the “capture and organize” idea. Trello uses job boards that can be moved around and re-arranged, giving users an instant picture of where a project is at.

Task management

Now that you have a list of tasks all in one place and under a few headings, you can begin the process of adding due dates and owners to each of them. This can be time-consuming initially, and it may feel as if you are adding to your workflow, not improving it. But the time spent upfront on task management will be repaid later on with fewer emails, smoother meetings, and more frequent progress updates.

For most small business owners, the idea of a software-based approach to project management is completely foreign. They tend to rely on spreadsheets or email to get things done.

Good project management lets you track your tasks much more closely and accurately. You can track:

  • Tasks with owners
  • Tasks with due dates
  • Recurring tasks
  • Assignment (who has what tasks)
  • Comments
  • Estimated time till completion

Not every project management SaaS will have all of that list, but these are all commonly-tracked features.

Collaboration (Remote Team) and Communication

It can be hard for two people to keep on the same page - let alone a team of two employees, three freelancers, and a consultant. With more people than ever working from home and working remotely, often even internationally, collaboration and communication are some of the toughest project management problems to solve. Project management software addresses this problem by dividing the workflow for a particular project into discrete, bite-sized chunks. Rather than chase a project manager up to ask about the status of an entire project, you can message a freelancer about the page of content he needed to write. Each section is short, actionable, and therefore easier to collaborate on. That raises one of the single greatest advantages of the SaaS project management model. Users all over the world can be given access to the same project, typically with an integrated messaging system. This reduces email significantly, but more importantly, moves the conversation into actionable chunks rather than complicated email threads with no accountability.

Coordinating asynchronous work

“Synchronous” communication is face-to-face or real-time communication. A conversation on the shop floor about a project is an example of synchronous work. But “asynchronous” work occurs when the people involved are communicating over email or some other delayed messaging service. Asynchronous work relies on asynchronous communication, meaning that one or more parties are separated by time and space from the other. In today’s world, given the explosion of remote work, projects are more likely than ever to involve workers from all over the globe, working at all hours of the day and night. Project management software lets you tie all that asynchronous work into one unified package. You can see what was done, by whom, and when, letting you know that your team in China isn’t falling behind, even when you never work on the project at the same time. Project management software allows collaboration:

  • Across time zones
  • Between teams
  • Between clients
  • With contractors or freelancers

Visualizing workflow

While every project manager faces problems of task management and communication, there’s another problem that can be a bit harder to grasp. Task management is just part of the overall workflow; visualizing and enabling that workflow is often the difference between a project’s success or failure. Software that has strong functionality allows you to build out workflows and take them from your head onto the page. A lot of these are paid options but they are there ready for when you expand beyond the core functionality of the PMGT. The ability to conceive and visualize the flow of an entire project, from start to finish, helps to keep every other aspect on target. Overview/Reporting Many business operators who work for themselves deliver projects to clients, customers, or even partners. Project management software allows users to deliver custom reports on each project, fantastic for demonstrating results to current clients - or potential ones. The ability to see what’s going on with a given project, at any one point, also reduces the need for internal meetings. Status reports don’t need to be delivered verbally, one person at a time, in an interminable meeting; they can simply be viewed directly within the PGMT software.

Features to look for

What should the ideal project management SaaS offer? What features do you need to look for?

  • Task management with dates While the vast majority of these programs allows the user to track individual tasks, look for ones that let you assign specific due dates. The more detailed you can be when assigning tasks, the more control you’ll have over the entire process. Recurring tasks is another feature that fits in here. The ability to automate key tasks can give your workflow a massive boost.
  • Free version with no time limits Look for software that has a free version, preferably without a short time limit. You may eventually upgrade to a paid version, but in the meantime you should start with a no-pressure free version. Note that “free” and “trial” versions aren’t always the same; most programs have trial versions that are free but short-lived. Some PGMT programs have limited-function free versions that last indefinitely, giving you more flexibility with your options.
  • Usability and learning curve Some programs are easier to learn than others. That doesn’t make any one program better than the others, but beware spending so much time trying to master a particularly complicated program that you actually reduce your productivity, rather than enhance it.
  • Mobile app Mobile app support should be a given. Projects often require travel and being on the go - your project management software needs to keep up.
  • Integration Does a given PGMT software integrate with Slack? Email? Other apps? With the right support, PGMT apps can become the powerhouse that drives much of your business.
  • Support and development Look at the team behind the management software you choose. How often are updates rolled out? Is there an active community of users? These are both good indicators of the overall “health” of a particular SaaS.


Tips and tricks

Onboarding Project management software can be complicated; that’s often a good thing, because it can indicate a good depth of usability and rich features. But don’t jump into a new program headlong; look for companies that offer good onboarding support to help you master your new tool quickly and efficiently. Company super-user Choose one member of your company, someone who will be using the new program regularly, to become the designated super-user. Their job will be to know all the ins and outs of the program; a sort of in-house master. They can also police the structure, ensuring that projects don’t get overwhelmed with endless lists of pointless tasks and drown out the ability to actually track any progress.

You need project management if you want increased productivity

Good PGMT software solves all the problems we listed earlier, from task management to workflow visualization. At the end of the day, it does what all PGMT techniques have always done, digitally or on paper; it increases productivity and decreases stress and inefficiency. The more streamlined your projects are, the more projects you’ll get done, and the more profit you’ll see.

Project Management Software

We've put together a comprehensive list of over 300 project management software companies designed to meet any need.

If you're pushed for time, here's a simple list of some of the most popular project management software companies of 2020 (clicking on the name will take you to a page with more information on each of them)